DocumentMall v9 - New Version
March 17, 2008 - DocumentMall v9.1 Receives 5 Star Rating!
Companies use and process all kinds of documents in the normal course of business. The completely redesigned DocumentMall version 9 is versatile web-based document management software available in a software-as-a- service solution. With DocumentMall 9, you can improve document-related business processes involving both paper and electronic documents. You can use DocumentMall for document archiving, to distribute documents securely using the Internet, for collaboration on documents, for document management, compliance initiatives and more. DocumentMall can be used by an individual, a workgroup or by hundreds of users throughout the organization.
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Benefits & Highlights
- Reduce the expense and inefficiencies as well as risk associated with storing and retrieving paper documents from filing cabinets
- Eliminate the time and expense to copy, package and ship documents overnight
- Provide immediate access to accurate and consistent information through a centralized distribution point
- Improve security by controlling and tracking access to documents containing intellectual property, customer and employee data
- Download documents whenever you need them by logging into your DocumentMall account
- Share and comment on files over the Internet – speed up decisions, reduce overnight shipping costs and delays
- Email files from DocumentMall to others or send links to download (no attachments) and reduce impact on corporate email
- Provides off-site electronic document storage useful for disaster readiness, compliance and archiving
- Professional consulting services, DocumentMall account setup and outsourced document services (such as high-volume scanning) are available
Key Features
- Accessible and Secure (View Screenshot)
Documents and files stored on DocumentMall can be accessed by anyone you authorize, including customers, vendors, work-group teams, etc. - without changes to corporate security policies. Administrators can establish and manage users, groups and document permissions so the right people have access - Drag & Drop Files from Your Computer to DocumentMall (Watch Video)
Drag & drop electronic documents and files to DocumentMall from your computer - Automatic Batch Upload of Network Files (Watch Video)
DocumentMall’s Replicator option lets you schedule automatic batch upload of files and whole folders from local drives to create an off-site backup for business continuity - Scan and Upload Paper Documents (View Screenshots)
Variety of scanning options including scanning paper documents using compatible MFPs and securely uploading digital files to DocumentMall. Automatic optical character recognition (OCR) enables full text search of information in scanned paper documents - Categorize and Index Documents for Easy Retrieval (View Screenshots)
Create "document types" to categorize common business documents and index them for quick retrieval. Paper documents can be indexed and automatically stored in DocumentMall using Barcode cover sheets and compatible MFPs or leading 3rd party capture and indexing software and scanners. - Search and Retrieval (View Screenshots)
Find documents quickly using DocumentMall’s search capabilities. Find a range of documents by searching on key words or narrow your results by using Advanced Search to searching on index values in document types. - Viewer lets you see the file without the Software (View Screenshot)
View documents created in specialized applications even if you don’t have the application on your computer. DocumentMall's integrated viewer maintains and preserves the original document while giving you the ability to mark-up documents and even redact (black-out) text so you can share documents while protecting confidential information. The viewer supports an extensive list of file types including CAD files and other specialized formats. - Audit Trail (View Screenshot)
Auditing capabilities produce detailed records (audit trail) on each document as well as the entire account - Collaboration (View Screenshots)
Version documents, check-in / check-out for editing. Advanced editing tools allow you to check documents out for editing and check them back in for review. Documents are automatically versioned so you know you are working with the most up to date information. Subscribe to information and receive notifications when information is updated or reviewed. Redact (black-out) text so you can share documents while protecting confidential information
For a complete feature listing - see the DocumentMall V9 product brief.
