DocumentMall's Accounts Payable Solution
DocumentMall AP automates conversion and data capture of paper-based accounting documents and provides instant access to electronic invoices, purchase orders, packing slips and more from the AP Application.
The solution combines Karora's AppConnector, a desktop application that integrates easily with an AP System to automate data capture from the accounting system and DocumentMall's secure online repository providing built-in disaster readiness, security and auditing capabilities for important accounting documents.
Karora's AppConnector enables secure 2-way delivery of the scanned images and extracted data between DocumentMall and the AP application. Documents in DocumentMall are automatically indexed using the data extracted from the accounting system. As a result, users working in the accounting system can retrieve a document with point and click ease.
Benefits and Highlights
Companies still receive paper-based invoices, purchase orders, packing slips and other key documents. Accounting documents such as invoices, purchase orders and others must be retained anywhere from 3 to 7 years, depending on regulations, and are subject to audits. DocumentMall's AP Solution provides:
- Business Process Improvements by automating the accounting workflow for faster processing
- Supports regulatory compliance by providing secure off-site storage of accounting documents
- Enables fast and efficient retrieval of stored documents and auditing capabilities
- Reduces Total Cost of Ownership (TCO) by eliminating large investments in hardware, software and IT support
- Reduces time and costs associated with filing, storing and retrieving paper-based invoices
- Allows workers to conveniently retrieve invoices when they are most likely to need them, while working in their accounting system
- Can be quickly implemented and requires NO programmatic changes to the backend accounting applications
- Provides increased security and accessibility of a document management solution without the need to purchase and maintain additional software applications and hardware
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| Easy to use solution design tool lets you map the flow of data from your accounting screens to documents with point and click ease - No programming necessary | Access to DocumentMall's secure online repository directly from accounting application |
| Set up workflows that deliver documents from MFPs, scanners, emails etc to the desktop | Data from accounting screen is mapped directly to index fields in DocumentMall allowing for fast and accurate retrieval of stored documents |
| Automatic population of document index fields from your accounting screens to eliminate errors | Wide range of packages to meet the needs of accounting departments large and small |
| View documents and application screens for verification | Secure offsite storage for disaster protection and business continuity |
| Extracted screen data populates index attributes in DocumentMall | Security and auditing features support compliance |
| Retrieve filed invoices with a click of a button from your accounting application. Karora's AppConnector passes login credentials for automatic authentication into DocumentMall automatically |
Software as a Service (SaaS) solution requires no hardware, software and IT support |
Next Steps
- Contact Us
For a no obligation consultation about your needs
